Data Protection and Privacy Policy
Data Protection and Privacy Policy
At Meridienne Exhibitions Ltd we are committed to ensuring your privacy is protected. This privacy policy explains how we use the information we collect about you, how you can instruct us if you prefer to limit the use of that information and procedures that we have in place to safeguard your privacy.
All ticket orders are processed through our 3rd party provider SEE Tickets and when you place an order for tickets you are accepting their terms and conditions and privacy policy also which are clearly detailed.
What information do we collect? How do we use it?
We may collect, store and use the following kinds of personal information:
Information relating to any transactions carried out between you and us on or in relation to this website, including information relating to any purchases you make of our tickets.
Information that you provide to us for the purpose of registering with us for email marketing or ticket information.
Meridienne Exhibitions collects the following data to process a purchase via SEE Tickets:
- Name
- Postal Address
- Email Address
- Phone Number
Recipients
Any natural or legal person with access to personal data is considered a recipient (whether they are internal or external to the organisation acting as data controller). Meridienne Exhibitions shares personal data only with the recipients necessary to fulfil the stated purpose(s) of processing.
International transfers
Any transfer of personal data which are undergoing or are intended for processing after transfer to a third country or to an international organisation shall take place only if appropriate safeguards are in place, or if other specific exceptions apply. The rules governing data transfers are applicable to internal transfers as well as to external transfers.
Retention period
Meridienne Exhibitions has defined the retention periods for each category of personal data, according to the purposes of processing. Meridienne Exhibitions retains your data for 15 years.
Archiving personal data
Once the data is processed and not in production, they are archived for the duration of the retention period. The access to these archives is limited, and supplementary security measures are in place to protect the archived data.
Will Meridienne Exhibitions Ltd disclose the information it collects to outside parties?
- Meridienne Exhibitions Ltd does not sell, trade or rent your personal information to others.
- Also, Meridienne Exhibitions Ltd may provide aggregate statistics about our customers, sales, traffic patterns and related site information to reputable third-party vendors, but these statistics will include no personally identifying information.
- We may choose to do so in the future to assist with fulfilling orders, delivering packages, sending postal mail and e-mails, removing repetitive information from customer lists, analysing data, providing marketing assistance, processing credit card payments and providing customer services. Such companies and individuals will have access to personal information needed to perform these functions, but may not use it for any other purposes and are required to process the data in accordance with the UK’s Data Protection legislation.
As data controller
For all processing involving third-party data processors, we implement contracts with the processors including, at the minimum, the requirements stated in article 28 of the GDPR as well as instructions to be followed by the processor, a breach notification clause, an audit clause, a responsibility clause, and provisions which the processor must follow at the end of the contract.
Updating your details
If any of the information that you have provided to Meridienne Exhibitions Ltd changes, for example if your e-mail address or name or if you wish to cancel your registration, please let us know the correct details by sending an e-mail to info@meridienneexhibitions.co.uk.
Data Protection
All information provided to Meridienne Exhibitions Ltd will be treated confidentially and shall not be passed to third parties, except where necessary to complete a sale transaction. Meridienne Exhibitions Ltd reserves the right to pass on information when required by legislation, government authorities or the courts.
Individual rights
The General Data Protection Regulation (GDPR) provides the following rights for individuals:
– The right to be informed
– The right of access
– The right to rectification
– The right to erasure
– The right to restrict processing
– The right to data portability
– The right to object
– Rights in relation to automated decision making and profiling.
If you require exercising any of these rights, please let us know by emailing info@meridienneexhibitions.co.uk
Data Minimisation
At the point of data collection, Meridienne Exhibitions collects only the data strictly necessary to meet the purpose(s) of processing. In the event of any change in processing, Meridienne Exhibitions verifies that the data collected are still relevant to the updated process.
Notification in the event of a personal data breach
In the event of a personal data breach, Meridienne Exhibitions assesses the risk for the data subjects and, if there is a risk, notifies the competent supervisory authority within 72 hours. If the risk assessment indicates a high risk for the data subjects, Meridienne Exhibitions communicates the breach of personal data to the data subjects. A specific procedure concerning the management of security incidents has been formalised.
Breach monitoring and documentation
Meridienne Exhibitions has implemented a data breach record. In the event of a personal data breach, Meridienne Exhibitions will analyse the source and formalise recommendations to address the risk(s). The recommendations will be followed to limit the risk of a repeat incident.
Use of Cookies
Cookies are small files saved to the user’s computers hard drive that track, save and store information about the user’s interactions and usage of the websites.
This website does not store any information that would, on its own, allow us to identify individual users of this service without their permission. Any cookies that may be used by this website are used either solely on a per session basis or to maintain user preferences. We do monitor visitors to the site to better understand how they use it via Google Analytics. This software will save a cookie to your computer shard drive in order to track and monitor your engagement and usage of the website, but will not store, save or collect personal information.
You can read Google’s privacy policy here for further information [http://www.google.com/privacy.html ].
Social Media Platforms
Communication, engagement and actions taken through external social media platforms that we use are custom to the terms and conditions as well as the privacy policies held with each social media platform respectively.
This website may use social sharing buttons which help share web content directly from web pages to the social media platform in question. Users are advised before using such social sharing buttons that they do so at their own discretion and note that the social media platform may track and save your request to share a web page respectively through your social media platform account.
Electronic communication
We operate an email marketing programme and on a few occasions a year we will inform subscribers about forthcoming events.
All subscriptions are taken in compliance with the Privacy and Electronic Communications Regulations. All personal details relating to subscriptions are held securely and in accordance with GDPR.
Email marketing campaigns may contain tracking facilities within the actual email. Subscriber activity is stored in a database for future analysis and evaluation. Such tracked activity may include; the opening of emails, the clicking of links within the email content, times, dates and frequency of activity and purchase of tickets on our website.
In compliance with the Privacy and Electronic Communications Regulations 2003 subscribers are given the opportunity to unsubscribe at any time through an automated system. This process is detailed at the footer of each email campaign. If an automated unsubscription system is unavailable clear instructions on how to un-subscribe will be detailed instead.